Insiteful Solutions COVID-19

Insiteful Solutions – Here to Help During this Difficult Time

At Insiteful Solutions, we remember what it was like when we first started nearly 20 years ago. With a limited budget and operating out of our house, like so many other start-ups, we worked with what we had to build our business. Like all businesses, we have had our highs and lows and we consider ourselves fortunate to have become one of the leaders in online marketing in Canada. At the onset of COVID-19, we immediately mobilized to help our clients in any way we could. As many of our staff were already working offsite we had the ability to reach out quickly to make sure our client’s websites, digital marketing platforms, social media accounts and e-commerce sites were all working seamlessly.

As COVID-19 drags on we are acutely aware of the challenge businesses face. With an unknown end date of the pandemic, they are having to stay nimble and adjust their working models in all attempts to keep things afloat.

At Insiteful Solutions, we want to help.

If you are a business struggling right now we are offering very reasonable terms to help out small to medium-sized businesses. Internet marketing is one of the most affordable and best ROI. If COVID-19 is affecting your bottom line we highly recommend you contact us to discuss ways in which we can help you adjust to the new normal we are all experiencing.

There are numerous benefits to working with Insiteful Solutions to create or develop a comprehensive online marketing plan for your company. Here are some ideas of how we can get started:

Around the Clock Marketing

Online marketing campaigns function 24/7. No matter what country you are working in, your website, especially if you have an ecommerce component, can work at any time and in any time zone. So while you concentrate on other matters (or try to catch some sleep!) your website can be working hard to advance your business.

Blogging is King

Blogging has been around since the late 1990’s and Insiteful Solutions was one of the first companies in Canada to harness the power of blogging for our clients. While over 20 years old blogging is still the backbone of content marketing and you need a compelling blog to be successful. At Insiteful Solutions, we work with content creators to write and post relevant, consistent content. Many companies don’t realize that churning out 300-500 words once every other month is doing virtually nothing to help drive traffic to your site. Done properly, this inbound marketing strategy can bring in 12% more leads than companies that do not.

Blogging is tied directly with algorithms that build up your search engine ranking

which in turn assist people to find your company through a simple internet search. At Insiteful Solutions, we invest the time to write 1,000 – 2,000-word blogs on a monthly basis that include your keywords and interesting topics that bring focus to your business and the product or service you offer.

Insiteful Solutions Targeted Internet Results

Knowing who your customers and potential customers are is very useful when you want to communicate with them personally. At the onset of COVID-19, several of our clients wanted to send direct emails to their customers and clients. This personal outreach in invaluable. Insiteful Solutions can help you create systems to make sure you regularly capture customer information. While it might seem dated, sending personal emails or other communication to customers can strengthen your brand. The other important part of proper data collection is that you can tailor your outreach based on your customer’s demographic. The more you know about your customer the more you can anticipate their needs and sell to them. As of July 2020, it was estimated that 4.75 billion people used the internet – that’s 59% of the world’s population. Insiteful Solutions can help you reach your audience.

Global Reach

Whether you are a small, medium or large business a well-designed, up-to-date website allows your company to have an expansive reach all over the world. The pool of customers you can reach is limitless – by concentrating on creating a comprehensive online marketing campaign you can consistently work toward expanding your audience and with that garner new customers and clients.


In challenging times it might be an instinct to distribute resources to marketing and advertising. Traditional marketing vehicles of print, radio or tv can be incredibly expensive. Online marketing is far and above the move cost-effective way to reach potential customers. Insiteful Solutions has a team of designers, coders, social media experts and content creators that will design and execute an online marketing plan taking into consideration your business goals. Online marketing has a higher ROI than any other traditional marketing method. Your dollars will go farther with an online campaign.

Insiteful Solutions Can Help You

If you are struggling during these uncertain economic times you are not alone. With bankruptcies mounting and businesses closing Insiteful Solutions is dedicated to helping wherever we can. We are offering reduced rates and favourable financing options to help your business succeed. Located in Markham, Ontario we work with clients across Canada and around the globe. From small brick and mortar stores that want an online presence to companies on the Forbes 500, Insiteful Solutions can work with you to tailor a campaign to drive people to your site.

Please give us a call today so we can help your business design a targeted online marketing campaign that will help your company thrive and succeed.

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Online Marketing Insiteful Soluctions

The Importance of Online Marketing During COVID-19

Online Marketing

The advent of COVID-19 has reverberated all over the world and barely an industry or country has not been touched by it. As businesses struggled at the beginning to pivot and keep operations going many turned to their social media channels to communicate with their customers. The onset of COVID-19 served as a reminder of many things; one of the more interesting things learned is our overwhelming dependence and reliance on social media and online marketing.

At Insiteful Solutions, we were fortunate that many of our team already work remotely so we could easily turn our attention to our clients and help them update their websites with new operating info and make sure their social media accounts reflected the numerous changes happening in real-time.

No matter what business you are in, COVID-19 has brought into focus the importance of staying on top of both your website and social media accounts.  The success or failure of businesses during recent months was largely dependent on their ability to re-focus their offerings to online operations while keeping all interactions with customers safe. During the initial days of COVID-19 we had numerous panicked businesses contact us as they had never really invested in an online platform for sales nor had they engaged their customer base on social media. Fortunately, we were happy to quickly help get their business online and plan for the future.

At Insiteful Solutions, we are experts in online marketing and social media engagement – which is why we are pleased to share all we have learned during COVID-19 so businesses can prepare for future disruption to their regular business practice.

One of the most important things we learned in recent months is that businesses that attempted to carry on as if COVID-19 was not taking place and would pass quickly not only lost customers but their brands took a severe hit. Not responding to worldwide events, or responding badly, can do more damage to your business than almost anything else. For the month of March 2020, Facebook reported an incredible 70% increase in use; people were at home and were looking for ways to connect, be entertained and learn more about the situation. This is why it is so important for you to engage with your customer base on social media.

Setting the Tone

From the outset of any worldwide event that impacts people’s lives and business operations, it is important to quickly decide on the tone you wish to set through your social media channels and website.

While it may seem obvious the most important thing you need to convey is empathy and concern – not just for your staff and customers – but for everyone. Showing that your business can put aside concerns of commerce and rise above the desire to compete in a quickly contracting marketplace shows that your company and its leadership are confident and care about something beyond the bottom line. During the first two to three weeks of the pandemic, Insiteful Solutions advised our clients to focus on people’s well-being and share when appropriate information on how people could still interact with your business. One of the most important things we were able to do for nearly all our clients was to make sure the President/CEO of the company sent a personal message to customers via email, the company website and social media channels. Unlike most messages from senior leadership, these messages contained no ‘ask’ – but were mainly a message to check-in with customers and to assure people that all precautions were being taken to move forward safely. We found that these messages helped greatly to build a sense of community and connect people.

Don’t Forget Email For Online Marketing

Email turned out to be one of the most, if not the most, effective ways to reach out to customers. By tapping into your email lists you can communicate directly to people who have previously engaged with your business and brand. While social media is incredibly effective, messages on these channels can lack a personal touch. Email access to customers has proved very beneficial for our clients as a way to create an exchange of communication between the company and the client.

Whether you’re just exploring social media or you’re experienced but trying to navigate this new world, the steps below will guide you to the right solution.

Don’t Forget the Data

Whether your company had excellent data on your customer base before COVID-19 or not, recent months have proven that companies can never relax when it comes to data collection. To communicate effectively with your customer base and potential customers it is much easier to hit the right tone if you understand thoroughly who your audience is. If you have been in business for several years you may feel that you understand your customer and don’t need any more information – incorrect! People change, people age, and people respond to crises differently depending on many factors.

Once we passed through the first few weeks of COVID-19 we started advising clients to start re-thinking and updating their data collection. The basics were fairly simple: make sure your name/age/address capture was up to date so you could identify who exactly you were speaking to. Then we encouraged them to do a deeper dive and try to find out how their customers were doing as they coped with COVID-19. If you are a global business your customers in New York were probably coping and feeling differently than your customers in New Zealand. If your customer base average age is 27 then they would probably be feeling differently about things than if your average age is 65.  All of this information can feedback into your marketing strategy that will guide your company into the future.  By having this information on hand you can tailor your messaging and make sure you are hitting the right tone and providing the best information needed by your customers.

Work with the Present, Plan for the Future.

It is difficult (near impossible in fact), to know what the future holds. But as COVDI-19 ebbs and different parts of the world get back to a more ‘normal’ level of functioning it is still an incredible time to learn about our shared ‘new normal’ and how it will impact your business. No matter what market you operate in a few if any, businesses will not be majorly changed by COVID-19. Taking the lessons learned and data collected from the last few months can better prepare your company for the future if these lessons are applied in the right way.

At Insiteful Solutions, we are fortunate to have clients across Canada and around the globe. We have guided over 50 clients in recent months in their online marketing efforts. Whether your company has been operating for a year or ten years we know we can help guide you during this challenging time. Give us a call today to get started.

Expect Uncertainty

No one can give you an accurate prediction of what the immediate future holds for brands and marketers. We know that this crisis will end eventually, and we know that right now, at least, there’s a lot of uncertainty on a variety of fronts. As such, we can’t plan as far into the future as we would have before. We need to be nimble and agile in our approaches and able to pivot to the next thing at any moment. If your organization is already functioning this way, congratulations! You’re in a good position. If not, now is as good of a time as any to start.

Please visit our contact page if you have any questions about online marketing or email us at – 905-947-8235 x 103


Online Scheduling Insiteful Solutions

Let Insiteful Solutions Help you Get Your Business Back to Work with our Online Scheduling System

Getting Ready for the Future Post COVID-19

As the cloud of COVID-19 lifts and the various provinces start phased opening for places other than essential services, Insiteful Solutions has been hard at work helping our clients get ready to re-open and re-start operations. The past few weeks have been heartrending and complex. As we grapple with the ‘new normal’ that faces us Insiteful Solutions is here to help people get their businesses back up and running, safely and responsibly.

Doing Business in the age of Social Distancing

With the advent of COVID-19 in early March of this year the world took a sudden and dramatic shift. By mid-March many provinces had closed all but essential services and worldwide people were advised to stay home and isolate to protect themselves and the most vulnerable among us from the virus. These swift actions left many businesses scrambling not just to close businesses but how to transfer their operations to e-commerce in all attempts to keep their businesses running. At Insiteful Solutions we immediately swung into high-gear and set up e-commerce capabilities for several of our clients and made sure that their websites were mobile friendly. We also advised all of our clients to reach out via their social media channels to make sure that their customers were aware of their new operation schedule and how they could still provide service to them.

Provincial Recommendations

The province of Ontario has developed a framework to guide its re-opening plans. It is a three- step approach which will slowly see businesses, services and public spaces open. On the website the province outlines the steps to make sure things open with public health and safety at the forefront of everything. One of the main components which businesses all over the world, including Canada, will have to grapple with is how to maintain social distancing when the doors of businesses open. It is recommended that people stay 2 meters apart under all circumstances.

The New Solution – Online Scheduling

In the weeks and months to come it is clear that businesses are going to have to operate differently. Whereas before businesses were able to open their doors and allow anyone to visit within their operating hours, social distancing will cause these ‘regular’ operations to change.

One of the ways the business world is responding to planning in a post-COVID19 world is to organize online scheduling for business. If you run a retail store for example your previous operations most likely saw people come and go as they wish – going forward for the foreseeable future retail stores will need to monitor the number of people in their stores at any given time and do their best to encourage social distancing within their retail space. While many stores that were able to remain open at the beginning of COVID-19 started instituting line-ups outside their store, line ups might not be the best way forward. That’s why at Insiteful Solutions we are helping clients set up an online scheduling system so your customers can reserve a time to visit your store to go shopping.

Avoid the Stress of Scheduling

There are numerous benefits for your business to scheduling customers to visit your store or business. The system Insiteful Solutions is using takes all the hassle and stress out of organizing times for your customers to visit you. Clients can self-schedule the times they wish to visit you based on the information and parameters you provide; this allows you to anticipate the number of people that will be in your store at any given time thus allowing you to schedule the appropriate amount of staff at the right times. If you are a business that offers a certain service, again clients can self-schedule and provide the exact details of the service they wish to receive. The online system doesn’t just take care of scheduling – it covers off an incredible array of back of house work which will allow you to focus on other things. The online scheduling system can be embedded into your website for easy access and sync with, iCloud, Google Calendar, Exchange and Office 365. If your offering is solely an online venture then this system can sync with GoToMeeting, and Zoom so that when the appointment time comes customers are automatically linked to the online meeting forum.

As Canadian businesses quickly restructure their operations to cope with the complexity of COVID19, businesses are having to operate with leaner staffing and overall be more flexible. The online scheduling system doesn’t just help you book customers to visit your store – it can also by synced to whatever accounting system you use: QuickBooks, Freshbooks and Xero integrations are all possible. This syncing of systems frees up time from the nitty gritty of invoicing so you can focus on other things. Clients can also pay for the service they receive through PayPal, Square or Stripe. Credit card information is also securely kept for one time or future payments. Clients can also tip for the service they receive and use vouchers or coupons they have been given. The Insiteful Solution online scheduling system is so much more than just telling people when they can visit your store or business – you can be rest assured that the detail work around visits will be taken care of so you can focus on your interface with your customer and supporting your business.

Keeping Your Brand Strong

And you don’t need to worry about an online scheduling system diluting your brand. Insiteful Solutions will embed the online scheduling system into your existing website – your clients won’t have to deal with a clunky transfer between sites or any confusion that may cause. Everything about the online scheduling system will be branded as if your company created it. We can design the online scheduling system to display your logo and customize it with your company colours, the online app can be edited so that the text reflects the tone and culture of your business.

All the Convenience, None of the Hassle

One of the best things about the online scheduling system is the convenience for both you and your customer. Once a customer books an appointment they will automatically receive reminder emails or text messages so they don’t forget the appointment. The system is set up to take into consideration multiple time zones should you be located in more than one city and will automatically do the time zone conversion for customers.

Insiteful Solutions has been working with clients in Markham, Toronto and all over the GTA for nearly 20 years to address all of their digital marketing needs. With the onset of COVID-19 we were able to quickly help existing and new clients pivot their business to function online. As we face the future with our clients we are more focused than ever to help them develop new operating systems so their business can continue to function and thrive. Contact us today so we can help you set up an online scheduling system for your business and help grow your business!